While new technologies continue to expand and progress in businesses and organizations today, they offer greater means of communication, but also access to information anywhere and anytime. They are source of efficiency and competitiveness, if used wisely.
The current iPad is one of these technological advances, which in three years has managed to become the standard for tablets. This “magical and revolutionary” device has also become an object of daily use for many individuals at home or at work with over 100 million iPads sold since 2010.
With the changing economic environment and the implementation of new technologies in everyday habits, at the Board level we can also notice major structural changes. These profound changes bring new tools to directors, but they must be understood and accepted for maximum efficiency.
The directors using an iPad for their work within the Board offers them great advantages especially for the organization of meetings, information sharing and collaboration. The arrival of the iPad on Boards marks another step further into a new era which we may call “e-governance”.
At the core of “e-governance” is the paperless Board portal, this is the use of a web portal for the management of the Board and its committees. Created first for computer access only, Board portals quickly turned to iPad applications to benefit from the mobility of the device and the user-friendly interface.
The tablet is the ideal device for Board meetings. Indeed, flat on the table, an iPad is not the same obstacle to discussion as a computer can be and it will also produce less noise (computer fans, keyboards typing …).
A Board portal on an iPad replaces nearly all papers related to Board meetings by electronic documents available on the iPad at any time and any place. Also, better security is ensured by reducing the risk of lost documents and tools for annotation of documents as if it was on paper are included.
If some directors are not comfortable with the touch screen, there are keyboards to add on the iPad to take faster notes.
An iPad on the Board of Directors brings a real added value and directors will have their schedule, all the information they need and new collaboration tools at their fingertips.